Application

ADMISSIONS PROCESS

Gaia School is now accepting applications for the 2025-2026 school year (September 2025 – June 2026). Our admissions process ensures that families who align with our values and educational philosophy have a smooth transition into our learning community.

If you are interested in joining Gaia School, please follow the admissions process outlined below. We look forward to getting to know your family.

Step 1: Complete the Application Form

Parents may choose one of the following ways to complete the application form:

• Fill out the online Google Form (recommended for ease of submission).
• Download and complete the PDF version and submit it via email.
• Schedule a call or in-person visit to complete the form together with our Admissions Manager.

Please ensure you select the correct application form based on your child's grade level and preferred language. All application forms can be found here:

Application Forms

Submitting the wrong form may delay the admissions process. If you are unsure which form to complete, please contact us before submitting.

Step 2: Gather the Required Documents

All applicants must submit a complete set of required documents to proceed with the admissions process.

Please review the full list of required documents here:
Required Documents

It is essential that all required documents are gathered before submission, as we only accept complete files.

Step 3: Pay the Application Fee & Submit All Documents

The $100 application fee must be paid before moving forward. Once the payment is made, the receipt must be included in the same email along with all required documents.

How to submit:

• Send all documents in one single email to ensure an organized and efficient process.
• Use the following subject line: ADMISSION – [Child’s Name] – [Grade Applying To]
• Attach the payment receipt to the same email.

Payment details and bank information can be found here:
Payment & Bank Details

Only complete applications, including the application fee receipt, will be processed. If you have any questions, please reach out before submitting.

Step 4: Parent Interview

Once we have received all required documents and the application fee, we will schedule a parent interview as part of the admissions process.

• For Early Childhood applicants (Pre-K & Kindergarten): The interview will be conducted with both parents/legal guardians and the child.
• For Grade-level applicants (1st-7th Grade): The interview will be conducted only with the parents/legal guardians and the teachers.

It is important that both parents or legal guardians attend this meeting. If only one parent has legal custody, official documentation may be required. This interview allows us to learn more about your family and answer any questions you may have about Gaia School.

Step 5: Five-Day Trial Period

All students must complete a mandatory five-day trial period before finalizing enrollment. The trial should ideally be completed before June 1, 2025.

If the trial cannot be conducted before this date, the first two weeks of the school year will serve as the trial period, and enrollment will only be confirmed after its successful completion.

Step 6: Enrollment Confirmation

Following a successful trial period, and if both the family and the school determine that Gaia is the right fit, we will send an Acceptance Letter. At this point, families must complete the final steps to secure their child’s enrollment, including:

• Signing the Educational Service Contract
• Paying the matriculation and materials fees

Once these steps are completed, the child will be officially enrolled at Gaia School.